FAQ's & Policies

FAQs
What will the registration fee include?

Each registration will include conference kit, lunch during the conference, coffee break, access to all the sessions, access to our webinars,

I am Excited to join this event. How do I register for the conference?

That’s great. If you wish to attend this event as a delegate,then head on to the registration page and register as a Delegate. If you wish to present any of your work/talk at the event, we suggest you to submit a copy of the abstract first and register after its acceptance.

How do I pay the registration fee?

That’s easy. Simply move to the registration page and chose your category and proceed to complete the payment. We do understand that there are circumstances where one will not be able to register online. In such case you can always opt to pay the fee via bank transfer. Drop a mail to us at hello@protignes.com and we will provide you the details for Bank transfer.

I have registered for the conference. How do I get the invitation letter?

To assist the attendees in completing the documentations, we do provide them with the invitation letter via mail. If you have already registered and need Invitation letter, drop a mail to hello@protignes.com with your complete details and our team will soon provide you with the invitation letter.

Do you provide the accommodation for the attendees?

Yes, we do provide the accommodation for the registered attendees. If you wish to avail the accommodation, select the package which suits your schedule or drop a mail to us to customize your stay. We would be glad to help you.

I am attending the event with a family member. Does he have to register?

Entry to the conference is restricted only to the registered attendees. However you can register for the accompanying person as an add-on who will have access to all the sessions at the conference and lunch during the conference dates.

I have registered for the conference but can’t attend. How can I request for refund?

We do understand that under certain circumstances, attendees would not be able to make it to the conference. In such situation you can always transfer your registration to any other attendees. However, if this is not the best option for you, you can drop a mail at hello@protignes.com and request for refund of your registration. For more details on the refund charges, please refer to the Terms and Conditions.

Do you provide travel grants to the attendees?

We wish we could, but we are a private entity which is not backed financially by any govt. Body. This makes it difficult to provide travel grants.

My abstract has been accepted. When will be my talk scheduled?

You will be provided with the final program of the event 2 weeks prior to the conference which will have all the details regarding the date and time slot of each talk. However, please do note that the program slots are subjected to changes and you will be notified about the same prior to the event.

Is there a dress code for the conference?

There is no specific dress code for the conference; however, business casual is generally appropriate. We leave it for the individual to decide.

What if there are changes in the program schedule?

We try to ensure that there are no last minute hassle, but sometimes they are unavoidable. In such cases the organizers will contact you soon and inform about the changes.

My presentation is ready. Should I carry my own system or will it be provided there?

Conference halls will be equipped with the laptops and speakers can use the same for presentation. In case if you wish to carry your system for compatibility issues, we suggest you to carry the necessary convertibles to avoid problems.

Couldn’t find your query here?

Send your query to us at hello@protignes.com and we will get back to you at the earliest.

Terms and Conditions
Refunds:

If the registrant is not able to attend, or doesn’t want the transfer of registration to another person, then below mention refund criteria will apply
• Before 60 days: 20%+transaction fees will be deducted
• Before 30 days: 50%+transaction fees will be deducted
• 0-30 days: Since all the bookings would be done by this time, no refunds shall be done

Transfer of registration:

Transferred registration cannot be refunded. Ensure that the transfer can be done only after acceptance from the organization.

Cancellation of events:

Though we ensure that no events are cancelled, it becomes inevitable in many situations. In such cases, we ensure that the complete refund is made to the registered person. However, no compensation shall be done in terms of travel and accommodation expenses (if booked from your side).

Postponement:

We never plan to reschedule the event intentionally, if some unavoidable issue come up we will have to. Not to worry we will keep you posted. Such cases we will be refunding the registration if you are unable to join us on the new dates.

Accommodation:

Hotels (Accommodation Provider) have their own policies; we will update you with accommodation letter (if you book from our end) with all the policies; and they generally apply when cancellations are made less than 30 days prior to arrival.

Responsibility:

Participants are responsible for their belongings at the venue. Organizers will not be held responsible for any belongings stolen or missing items of the participants.

Insurance:

The registration fee will not be including any kind of insurance.

Transportation:

Make a note that all transportation charges and parking fee is the sole responsibility of the registrant.

Press/Media:

Press permission should be taken from Protignes Counsulting Pvt Ltd prior to the events dates.

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The event kicks off on Monday! Plan to arrive on Saturday, so that you have plenty of time to get settled in and can enjoy the vast culture of bali, and enjoy the beaches....